Meeting minutes that write themselves
The secretary’s dilemma: participate in the meeting or document it — never both. Chapter minutes end up as fragmentary bullet points typed under pressure, formatted differently every week, and missing whatever was said while the secretary was voting.
GreekLink transcribes the meeting recording and formats it automatically — Robert’s Rules, a casual recap, or your chapter’s own template, including filling custom PDF forms with named fields if your national requires a specific minutes format. The secretary reviews and files instead of typing.
GreekLink is the all-in-one operating system for fraternity and sorority chapters: events with RSVPs and reminders, geofenced service-hour tracking, role-gated chapter chat, polls, grade reports, AI flyer generation, bylaw Q&A, and AI meeting minutes — one flat subscription per chapter, every member free.
- Geofenced hour tracking — hours log themselves when members enter a zone
- Role-gated channel chat that replaces GroupMe sprawl
- Events with RSVPs, reminders, and attendance
- Polls and votes with controlled result visibility
- AI flyer generator, bylaw assistant, and meeting-minute transcription
- GPA and grade reporting for standards boards
- Flat per-chapter pricing — new pledges never raise the bill
From $49/mo per chapter, flat. Every member free. 14-day free trial.
Third-party descriptions summarize each vendor's public positioning as of June 2026 — verify specifics with the vendor.
GIN System
One of the original chapter communication portals — announcements, calendars, files, and member Q&A. Many alumni remember GIN from their undergrad years, which says good things about its staying power and less good things about its pace of change.
Strengths
- Simple announcements, files, and calendar in one place
- Familiar to advisors and older exec boards
Limitations
- Aging interface and member experience
- No location-verified hour tracking, AI tooling, or modern chat UX
- Engagement tends to be officer-driven rather than member-driven
The DIY stack (GroupMe + Sheets + Venmo + Canva)
The default setup for most chapters: GroupMe for chat, Google Sheets for hours and points, Venmo for money, Canva for flyers, and a shared drive nobody can find anything in. Free, familiar — and the reason your treasurer spends five hours a week on admin.
Strengths
- Free and already installed on everyone’s phone
- Zero onboarding — everybody knows GroupMe and Sheets
Limitations
- No single source of truth — data lives in six places
- Officer transitions lose everything: chats, sheets, logins
- Hours and attendance run on the honor system
- No permissions: every member can see (or break) the spreadsheet
Frequently asked questions
How does the PDF template filling work?+
Upload your chapter’s or national’s minutes form (a fillable PDF), and GreekLink maps the transcribed meeting into its fields — motions, votes, attendance — producing the official document your HQ expects.
How accurate is the transcription in a loud chapter room?+
Modern speech models handle group audio well; the secretary reviews the draft before filing. Even a 95% draft beats reconstructing a meeting from memory.
Where do the minutes live afterward?+
In chapter document storage with role-based access — searchable next semester when someone asks what was actually voted on in October.
See GreekLink with your own chapter
14-day free trial. One flat price per chapter — every member free.